Minimize Work: Cut Your Work Week in Half in 6 Steps

By | May 14, 2007
Desk

Let’s assume for a moment that you work too much and you’re not that happy with that arrangement. You’d like to work as little as possible, maximize the time you do work, and make time for the stuff that really matters for you — your loved ones, your passions, exercise, hobbies, fun.

It’s possible. It’s not easy, and it takes some sacrifices, but if you really work at it, you can cut your work week in half.

Advertising

It will require you to step back and re-design your work life. It will require some major life changes. But they are worth the effort. Here’s how to do it, in six steps:

1. Become super valuable. If you’re not already one of the top performers in your company, or an expert or extremely knowledgeable in a valuable area, this will be your first priority. You must become extremely valuable. This will mean that you’ll need to educate yourself, at work and after hours, and dedicate yourself to learning a skill set that most people do not have. This could take months, if you don’t already have a jump in this area. Burn the midnight oil, educate yourself on weekends, find a mentor, read books and websites, and practice. If you work at it, you can become an expert and have a skill set that will be valuable not just at your workplace, but wherever you decide to go.

Advertising

2. Work for yourself. Once you’re super valuable, you’ve got what it takes to quit your job. Why give all this value to a company when you could be giving it to yourself? Cut out the middleman and hire out your services directly. As an interim step, you could do this as a side business while still working for your job. Or better yet, convince your work to let you work from home, reduce your salary and hours, and start up your side business while still getting a steady (if reduced) income from your regular job. Just be sure this isn’t a conflict of interest with your day job — you don’t want to get into any ethical tangles. If you’re super valuable, your day job will allow you to work from home rather than lose you.

3. Raise your rates. In order to support your lifestyle on half your work week, you’ll need to make the same (or more) money while working fewer hours. This means you’ll need to make a higher pay per hour. Figure out what you’ll need to make per month, divide that by the number of hours you want to work, and that’s your new hourly rate. If that’s way too high compared to the industry average, you’ll need to either be way better than everyone else, or you’ll need to find a way to lower your income needs. You can do this by reducing your spending and your overhead costs. Simplify to work less.

Advertising

4. Know your biggest ROI tasks. Which are the tasks that will really make you money, that will make a name for you, that will give you the most bang for your buck? Find those truly valuable Most Important Tasks (MITs) each week and each day, and you will know what you need to concentrate on. Eliminate as much of the rest of your tasks (and distractions) as possible, and cut your work down to these MITs. Be brutal. If it’s not going to make you a lot of money, or pay off big time for you in the long term, eliminate it.

5. Set your hours. OK, you’ve done a lot of work to get to this step, but you’re now at that beautiful stage where you can control your work week. How many hours do you want to work? Don’t consider how many you think you need to work. Only consider how many you want to work. Now plot those hours in your work day and your work week. This is your new work schedule. Isn’t it wonderful? This is the payoff for the work in the first four steps.

Advertising

6. Focus. OK, you’ve set your dream work week, and you know what tasks you should be doing during those hours (your MITs), and you’ve set a pay rate that’s high enough to support you financially. Now you just need to do the MITs within the hours you set. To do this, you’ll need to eliminate all distractions. Yes, ALL distractions. Email, feeds, IM, Twitter, Digg, forums, phone calls, TV, DVDs. Everything. Clear the clutter from your work space. Turn off all computer notifications. Now really do those tasks. If you’ve simplified your task list down to your MITs for the day, you don’t even need to worry about your productivity system. Just crank it out. Set a timer and really get into the flow of your work.

And when you’re done with your MITs, log your billable work, and get away from the computer. Go out and enjoy life.

Leo Babauta blogs regularly about achieving goals and becoming productive through daily habits on Zen Habits. Read his articles on Zen To Done (ZTD), the Top 50 Productivity Blogs, doubling your productivity, keeping your inbox empty, becoming an early riser, and the Top 20 Motivation Hacks.

The brain is a tangled web of information. We don’t remember single facts, but instead we interlink everything by association. Anytime we experience a new event, our brains tie the sights, smells, sounds and our own impressions together into a new relationship.

Our brain remembers things by repetition, association, visual imagery, and all five senses. By knowing a bit about how the brain works, we can become better learners, absorbing new information faster than ever.

Here are some study tips to help get you started:

1. Use Flashcards

Our brains create engrained memories through repetition. The more times we hear, see, or repeat something to ourselves, the more likely we are to remember it.

Flashcards can help you learn new subjects quickly and efficiently. Flashcards allow you to study anywhere at any time. Their portable nature lends them to quick study sessions on the bus, in traffic, at lunch, or in the doctor’s office. You can always whip out your flashcards for a quick 2 to 3 minute study session.

Advertising

To create effective flashcards, you need to put one point on each flashcard. Don’t load up the entire card with information. That’s just overload. Instead, you should dedicate one concept to each card.

One of the best ways to make flashcards is to put 1 question on the front and one answer on the back. This way, you can repeatedly quiz yourself into you have mastered any topic of your choice.

Commit to reading through your flash cards at least 3 times a day and you will be amazed at how quickly you pick up new information.

As Tony Robbins says,

“Repetition is the mother of skill”.

2. Create the Right Environment

Often times, where you study can be just as important as how you study. For an optimum learning environment, you’ll want to find a nice spot that is fairly peaceful. Some people can’t stand a deafening silence, but you certainly don’t want to study near constant distractions.

Find a spot that you can call your own, with plenty of room to spread out your stuff. Go there each time you study and you will find yourself adapting to a productive study schedule. When you study in the same place each time, you become more productive in that spot because you associate it with studying.

3. Use Acronyms to Remember Information

In your quest for knowledge, you may have once heard of an odd term called “mnemonics”. However, even if you haven’t heard of this word, you have certainly heard of its many applications. One of the most popular mnemonic examples is “Every Good Boy Does Fine”. This is an acronym used to help musicians and students to remember the notes on a treble clef stave.

An acronym is simply an abbreviation formed using the intial letters of a word. These types of memory aids can help you to learn large quantities of information in a short period of time.

4. Listen to Music

Research has long shown that certain types of music help you to recall information. Information learned while listening to a particular song can often be remembered simply by “playing” the songs mentally in your head.

Advertising

5. Rewrite Your Notes

This can be done by hand or on the computer. However, you should keep in mind that writing by hand can often stimulate more neural activity than when writing on the computer.

Everyone should study their notes at home but often times, simply re-reading them is too passive. Re-reading your notes can cause you to become disengaged and distracted.

To get the most out of your study time, make sure that it is active. Rewriting your notes turns a passive study time into an active and engaging learning tool. You can begin using this technique by buying two notebooks for each of your classes. Dedicate one of the notebooks for making notes during each class. Dedicate the other notebook to rewriting your notes outside of class.

6. Engage Your Emotions

Emotions play a very important part in your memory. Think about it. The last time you went to a party, which people did you remember? The lady who made you laugh, the man who hurt your feelings, and the kid who went screaming through the halls are the ones you will remember. They are the ones who had an emotional impact.

Fortunately, you can use the power of emotion in your own study sessions. Enhance your memory by using your five senses. Don’t just memorize facts. Don’t just see and hear the words in your mind. Create a vivid visual picture of what you are trying to learn.

Advertising

For example, if you are trying to learn the many parts of a human cell, begin physically rotating the cell in your minds eye. Imagine what each part might feel like. Begin to take the cell apart piece by piece and then reconstruct it. Paint the human cell with vivid colors. Enlarge the cell in your mind’s eye so that it is now six feet tall and putting on your own personal comedy show. This visual and emotional mind play will help deeply encode information into your memory.

7. Make Associations

One of the best ways to learn new things is to relate what you want to learn with something you already know. This is known as association, and it is the mental glue that drives your brain.

Have you ever listened to a song and been flooded by memories that were connected to it? Have you ever seen an old friend that triggered memories from childhood? This is the power of association.

To maximize our mental powers, we must constantly be looking for ways to relate new information with old ideas and concepts that we are already familiar with.

You can do this with the use of mindmapping. A mind map is used to diagram words, pictures, thoughts, and ideas into a an interconnected web of information. This simple practice will help you to connect everything you learn into a global network of knowledge that can be pulled from at any moment.

Advertising

Learn more about mindmapping here: How to Mind Map to Visualize Your Thoughts (With Mind Map Examples)