You’ve got your list of things you want to accomplish for today, and yet, after a series of meetings that you had to go to throughout the day, none of the things on your list got done.
That’s because meetings are almost always a huge drain on your time, and should be killed on sight.
Think about the last few meetings you attended — did you sit through them wishing you were somewhere else, or finish the meeting wondering what the point of the meeting was, or worse yet, feel that the same thing could have been accomplished through a simple email? Meetings are time hogs, and often leave you wishing you could get that time back.
Is it possible to have a productive meeting? Sure, but it’s rare. A productive meeting would be if ideas could be communicated and agreed upon faster than through phones or email, not longer. A productive meeting would have a clearly stated purpose, be as short as possible, and have an outcome with assigned tasks to be completed after the meeting. In all the organizations I’ve worked for or been involved with, those meetings are truly rare — if they even exist.
Instead, kill the meetings in your life, and get tons more done. Here’s how:
- Don’t hold meetings. If you’re the boss, or you’re in charge of scheduling meetings, you have the authority to cancel them. Try going one day without them. Instead, have the same purposes be accomplished through email. Do you have a meeting where people give you progress reports? Have them email you a progress report daily, at a specified time each day, and have your assistant collect them compile an overall daily report for you. A meeting at a glance.
- Communicate through email, phone, then person-to-person. Make email your default communication mode. If someone wants to set up a meeting, ask them to email you with their questions instead. If that’s not good enough, agree to talk on the phone about it. As a last resort, agree to a 5-minute face-to-face, standing up. Don’t agree to coffee or lunch — most of the time, you’re just chit chatting. And when you do talk on the phone or in person, get to the point quickly — eliminate the preliminary friendly chatting. Just dive right in: OK, what needs to be done here? What are we trying to accomplish? What tasks will be done by whom? And then you’re done.
- Beg off. If you’re not the boss, you might not control whether meetings are held or not. In that case, ask to skip it. Say that you’ve got an urgent project on deadline, and you won’t be able to make the meeting. If your boss tries to insist that you make it, ask if he or she would like to grant you an extension on your project.
- Accomplish the agenda. Before the meeting, ask for a copy of the agenda. Then accomplish whatever’s on the agenda before the meeting even takes place. For example, if the meeting is to discuss a report, annotate the report thoroughly with your comments, and put your recommended actions at the bottom. Email that to your boss, and say that you’ve already done what’s required, so you can work on another project instead. Eliminate the need for you to be at the meeting.
- The Puppydog Technique. Tim Ferriss, author of The 4-hour Workweek, suggests that you use the Puppydog sales technique to get out of meetings. Basically, this technique was originally used by pet shops to make a sale — if the customer is wavering, tell them to just take home the puppy and give it a try, and if it doesn’t work out, they can bring the puppy back. Many people will agree to this little trial — and they rarely bring the puppy back. Ask your boss if you can skip the meeting, just for today, as you need to finish something urgent. Just this once is hard to turn down. Eventually, your boss will realize that you don’t need to go to the meeting and that you’re more productive if you don’t.
- Work from home. Convince your boss to let you work from home, and you can skip all meetings. This, of course, is ideal. Just make sure you’re more productive at home than at the office.
- Get stuff done. If you are able to skip a meeting, actually get stuff done — important stuff. Be 10 times as productive as the people who went to the meeting.
- Show proof. When the boss comes out of the meeting you skipped, turn in that big report or project. Show that you were super productive without the meeting — with cold, hard proof. Do this enough times, and you will impress your boss and the unproductive meeting will be a distant memory.
The brain is a tangled web of information. We don’t remember single facts, but instead we interlink everything by association. Anytime we experience a new event, our brains tie the sights, smells, sounds and our own impressions together into a new relationship.
Our brain remembers things by repetition, association, visual imagery, and all five senses. By knowing a bit about how the brain works, we can become better learners, absorbing new information faster than ever.
Here are some study tips to help get you started:
1. Use Flashcards
Our brains create engrained memories through repetition. The more times we hear, see, or repeat something to ourselves, the more likely we are to remember it.
Flashcards can help you learn new subjects quickly and efficiently. Flashcards allow you to study anywhere at any time. Their portable nature lends them to quick study sessions on the bus, in traffic, at lunch, or in the doctor’s office. You can always whip out your flashcards for a quick 2 to 3 minute study session.
To create effective flashcards, you need to put one point on each flashcard. Don’t load up the entire card with information. That’s just overload. Instead, you should dedicate one concept to each card.
One of the best ways to make flashcards is to put 1 question on the front and one answer on the back. This way, you can repeatedly quiz yourself into you have mastered any topic of your choice.
Commit to reading through your flash cards at least 3 times a day and you will be amazed at how quickly you pick up new information.
As Tony Robbins says,
“Repetition is the mother of skill”.
2. Create the Right Environment
Often times, where you study can be just as important as how you study. For an optimum learning environment, you’ll want to find a nice spot that is fairly peaceful. Some people can’t stand a deafening silence, but you certainly don’t want to study near constant distractions.
Find a spot that you can call your own, with plenty of room to spread out your stuff. Go there each time you study and you will find yourself adapting to a productive study schedule. When you study in the same place each time, you become more productive in that spot because you associate it with studying.
3. Use Acronyms to Remember Information
In your quest for knowledge, you may have once heard of an odd term called “mnemonics”. However, even if you haven’t heard of this word, you have certainly heard of its many applications. One of the most popular mnemonic examples is “Every Good Boy Does Fine”. This is an acronym used to help musicians and students to remember the notes on a treble clef stave.
An acronym is simply an abbreviation formed using the intial letters of a word. These types of memory aids can help you to learn large quantities of information in a short period of time.
4. Listen to Music
Research has long shown that certain types of music help you to recall information. Information learned while listening to a particular song can often be remembered simply by “playing” the songs mentally in your head.
5. Rewrite Your Notes
This can be done by hand or on the computer. However, you should keep in mind that writing by hand can often stimulate more neural activity than when writing on the computer.
Everyone should study their notes at home but often times, simply re-reading them is too passive. Re-reading your notes can cause you to become disengaged and distracted.
To get the most out of your study time, make sure that it is active. Rewriting your notes turns a passive study time into an active and engaging learning tool. You can begin using this technique by buying two notebooks for each of your classes. Dedicate one of the notebooks for making notes during each class. Dedicate the other notebook to rewriting your notes outside of class.
6. Engage Your Emotions
Emotions play a very important part in your memory. Think about it. The last time you went to a party, which people did you remember? The lady who made you laugh, the man who hurt your feelings, and the kid who went screaming through the halls are the ones you will remember. They are the ones who had an emotional impact.
Fortunately, you can use the power of emotion in your own study sessions. Enhance your memory by using your five senses. Don’t just memorize facts. Don’t just see and hear the words in your mind. Create a vivid visual picture of what you are trying to learn.
For example, if you are trying to learn the many parts of a human cell, begin physically rotating the cell in your minds eye. Imagine what each part might feel like. Begin to take the cell apart piece by piece and then reconstruct it. Paint the human cell with vivid colors. Enlarge the cell in your mind’s eye so that it is now six feet tall and putting on your own personal comedy show. This visual and emotional mind play will help deeply encode information into your memory.
7. Make Associations
One of the best ways to learn new things is to relate what you want to learn with something you already know. This is known as association, and it is the mental glue that drives your brain.
Have you ever listened to a song and been flooded by memories that were connected to it? Have you ever seen an old friend that triggered memories from childhood? This is the power of association.
To maximize our mental powers, we must constantly be looking for ways to relate new information with old ideas and concepts that we are already familiar with.
You can do this with the use of mindmapping. A mind map is used to diagram words, pictures, thoughts, and ideas into a an interconnected web of information. This simple practice will help you to connect everything you learn into a global network of knowledge that can be pulled from at any moment.
Learn more about mindmapping here: How to Mind Map to Visualize Your Thoughts (With Mind Map Examples)